Ofsted-registered childminders, nannies, nurseries and other daycare must use this service to report significant events affecting their childcare within 14 days.
Ofsted can take action against you if you do not tell us about these incidents within 14 days.
The day of the incident is the first of these 14 days.
What you must tell Ofsted
You must inform us about:
- the death of a child
- where a person’s suitability to look after children might be affected, including:
- involvement with social services or the police
- something significant affecting their health
- events that might affect the smooth running of the childcare, such as a fire or flooding at the premises
- serious accidents, injuries or illnesses to a child, including confirmed cases of COVID-19 (coronavirus)
- food poisoning affecting 2 or more children
More information is available on what Ofsted sees as a serious accident, injury or illness that you must report.
Coronavirus (COVID-19) cases
- any confirmed cases of COVID-19 (coronavirus) in the setting, either in children or staff
- if the setting is advised to close as a result
You should report this as an “Event likely to impact on the smooth running of the setting”.
Please also confirm:
- the date when cases were first suspected
- the date when cases were confirmed as positive
- the total number of children attending the setting at the time of the suspected case
- the total number of staff working at the setting at the time of the suspected case
- the date the setting is closing from, and when you intend to re-open (if applicable)
- if you have notified the case to Public Health England via the Department for Education helpline
- the advice provided by the DfE helpline, if applicable:
- if you have advised the local authority (yes or no)
- any other action taken
Allegations of harm or abuse
You must also tell Ofsted about any allegations of serious harm or abuse anywhere by any person at the premises who is:
- living there
- working there
- looking after children there
What you do not need to tell Ofsted
You do not need to tell us about:
- minor injuries
- general hospital appointments
- routine treatments by a doctor
Minor injuries include:
- sprains, strains and bruising
- cuts and grazes
- wound infections
- insect and animal bites
More information is available on what Ofsted sees as a minor injury.
You do not need to tell us about closing your childcare in the short term.
How to tell Ofsted
You will fulfil your legal requirements if you submit the online report within 14 days. It will take about 10 to 20 minutes to complete.
To complete this, you’ll need to have:
- your reference number
- the childcare address
- details of the incident and those involved
After you give us information
- review our provider information portal
- look for records of previous serious incidents and how we assessed risk
- talk to you about it at your next inspection
- contact you to discuss the incident
- carry out an inspection or visit
Local authorities and members of the public making reports
There is separate guidance for local authorities or members of the public who want to report incidents.
Local authorities should tell the Child Safeguarding Practice Review Panel about incidents.
Concerned members of the public have a different process to report child abuse.
Published 19 February 2020
Last updated 25 September 2020 + show all updates
Added information about reporting confirmed cases of coronavirus (COVID-19) and any related closures.