Early years initial teacher training: 2022 to 2023 funding guidance

Overview

The Department for Education (DfE) allocates and funds early years initial teacher training (EYITT) places each academic year. EYITT leads to the award of Early Years Teacher Status (EYTS).

We provide training bursaries and training grants and employer incentives to attract high-quality graduates to become early years teachers.

You can only use this funding to offer training programmes that help trainees to meet the teachers’ standards (early years). The training grant includes the costs of assessment to meet these standards.

Trainees and potential applicants should visit the Get Into Teaching website and our list of EYITT training providers for more information. Employers should visit EYITT: a guide for employers.

Training routes

We offer funding for 2 out of the 4 EYITT training routes.

Graduate entry route

This is for graduates studying full-time. Training is typically over a 1 year period.

EYITT providers will receive training grant funding of £7,000 to cover course fees.

Trainees with high academic achievement may be eligible to receive a training bursary. This will be paid to you to forward to your trainees.

Graduate employment-based route

This is for graduates:

in paid employment
in an early years setting
who need training and further experience to demonstrate the teachers’ standards (early years)

who have the right to work in the UK for the duration of the training

£14,000 is available for this route, made up of a:

£7,000 training grant for providers
£7,000 employer incentive for the trainee’s employer

Undergraduate entry

Funding is not available for this route. Trainees should contact Student Finance England to see if they can receive a tuition fee or maintenance loan.

This route is for undergraduates who want to take a level 6 degree in an early childhood-related subject along with EYTS.

This route is full-time and takes 3 or 4 years.

Assessment only

This is a self-funded route for graduates who:

are very experienced at working with children from birth to 5 years old
can demonstrate the teachers’ standards (early years) without any further training

This could be an early years teacher who:

practised overseas
understands the early years foundation stage

Training bursaries

Training bursaries are only available to trainees registered on the graduate entry route. You should use the trainee’s highest qualification to determine how much they will get, for example:

Tier 1, £5,000: first-class honours degree, doctoral degree

Tier 2, £4,000: 2.1 honours degree, master’s degree

Tier 3, £2,000: 2.2 honours degree

no bursary: third-class honours degree, ordinary degree, aegrotat, no first degree

trainees who do not hold a degree are not eligible for a bursary

If a trainee is ineligible for a bursary award but feels that there are extenuating circumstances which impacted their final result, this must be raised with the awarding body of the qualification. ITT providers must not apply any discretion in these cases.

If the outcome of a qualification, such as a master’s or doctoral degree, is not yet known, bursary eligibility must be determined by the highest relevant academic award on the date the training course started. If the trainee is subsequently awarded a higher qualification, their bursary eligibility may be reassessed provided the award of this qualification was made on or before the date the course started. Contact [email protected] for further guidance in these circumstances.

Qualifications record keeping

You must keep accurate records of trainees’ qualifications and how they obtained them, especially for overseas qualifications.

You should record:

names of all trainees granted a bursary

details of how you assessed the trainees’ qualifications

We may ask to see these records at any time. You should keep copies of:

original trainee documentation or qualification certificates
correspondence between you and trainees
other documentation relating to the decision process

Eligibility

To receive a training bursary, trainees must:

meet the entry requirements

take a qualifying postgraduate graduate entry course
hold a UK first degree with at least second-class honours (or equivalent)
not already hold EYTS or Early Years Professional Status (EYPS)
not do any type of paid-teaching work which contributes to their training whilst undertaking a graduate entry course, for which the provider received early years funding
not be registered on another EYITT course

You must also:

notify trainees in writing that they are eligible
ensure that trainees continue to meet the criteria throughout the course

Training bursary payments

You should pay bursaries in 10 monthly instalments. This table shows you how to calculate trainees’ monthly bursary instalments.

Bursary award
Monthly instalment
£5,000
£500
£4,000
£400
£2000
£200

Payment eligibility

Trainees will be entitled to receive the first bursary payment if they are actively engaged on the ITT programme on the first day of the month following their start date.

Trainees on part-time or modular courses may agree a flexible monthly payment plan, which covers the duration of the part-time programme in order to avoid financial hardship for the trainee. However, you must make sure that the bursary payments reflect the proportion of the course that the trainee has completed at any point.

As part-time courses will span more than one academic year, you may award the bursary beyond the academic year 2022 to 2023. You are reminded that any bursary payments made after 31 July of the academic year will be included as expenditure for the following academic year, for example 2023 to 2024.

Training grant

You must use the training grant funding to meet all training costs for each trainee.

You must not:

charge any additional fees
switch allocated funding to other trainees

We calculate funding using the FTE principle:

FTE equivalence
Trainee status
0.5 or less
part-time
0.6 or more
full-time

Employer incentive

The employer incentive is forwarded to the trainee’s employer. It’s a contribution towards costs that employers incur, such as:

supply cover
salary enhancements
employment costs
National Insurance
additional training costs and other overheads

You cannot use the employer incentive for:

sick pay
maternity or paternity pay
costs not related to training such as buying equipment or internal training
costs that have occurred outside of their training period

If there are any claims for employer incentives that are not covered by these examples, contact [email protected] for further advice.

Types of company

The trainee must be an employee of the early years business. Sole traders and business partners are not eligible for an employer incentive as they are classed as self-employed by HM Revenue and Customs (HMRC).

If the early years business is a limited company, the owners and those working for the company are not classed as self-employed and can be eligible for an employer incentive.

Withdrawals and deferrals

If a trainee withdraws or defers, you must stop any further payments and update your records immediately in register trainee teachers.

You can keep some funding if a trainee withdraws or defers. The amount retained should be proportional to how long the trainee attended the course before leaving.

Graduate employment based EYITT providers can keep 1/12th of the total training grant and employer incentive funding for each month or part month the trainee remained in training.

In the event that a graduate entry trainee is absent through sickness, you may only make one further bursary payment following the first day of absence. You may also retain an additional 1/10th of the training grant.

For graduate employment-based trainees, you may retain an additional 1/12th of the training grant and employer incentive in this instance.

After this, the absence should be treated as a period of deferral and payments must stop with immediate effect.

Overpayments

We will recover any overpayments if a trainee withdraws or defers and will not reimburse you for any payments you make in error. Any overpayments made to trainees or employers will then be an internal matter between you and the trainee or employer.

Returning trainees

Returning trainees who defer and then rejoin their original course, or take any advanced standing or credit to a new EYITT course, will only be eligible to receive the remaining EYITT funding (training grant or bursary) up to the value which was available in the year they started their original course. A bespoke payment schedule may be agreed for the remaining amount between you and the trainee.

Where the length of the course is increased, the bursary and training grant instalments can be amended to reflect the longer timeframe. The total amounts, however, are fixed and cannot be increased.

If a trainee leaves one EYITT course and joins a new one with no transfer of standing or credit from their previous course, this is viewed as a separate route to EYTS. They will be entitled to receive a new bursary and training grant, subject to the eligibility criteria and rates set in this guidance.

If the trainee received their full bursary or training grant entitlement during a previous EYITT programme, this may impact their eligibility to receive further EYITT funding while completing a new programme. Contact the funding team at [email protected] for further advice.

How you will receive your funding

You will be sent remittance advice from DfE when you’ve been paid, and you can use register trainee teachers to review your payment profile.

You will be paid in:

11 monthly BACS instalments from September to July
on the third working day of the month

You will be paid different amounts until we have collected all your data, as set out in this table.

Month
Rate
September to November 2022
Provisional rate based upon a proportion of your allocation
December 2022 to July 2023
Actual rate based upon the trainee data you submit to DfE

We will recover any overpayments by sending you an invoice or deducting any future payments.

Data management

You must share data about trainee applications, recruitment and employment outcomes with us if we request it.

We may contact you or visit your premises if we need to clarify any potential discrepancies, especially in relation to unclassified degrees.

Trainee data

Submit your EYITT trainee data in register trainee teachers.

This is a condition of your funding. We will use this data to calculate how much funding you will get.

You must register all trainees with us by October 2022 and complete a validation declaration.

You must also submit the:

names of all your EYITT trainees
training courses you provide
outcomes of the training

You must update records in register trainee teachers if a trainee:

withdraws
changes their status
defers

Financial monitoring

You must only use your funding as set out in this guidance.

If you do not comply with the terms and conditions, we may withdraw your accreditation and funding.

You must hold full records of all payments made to employers of trainees who get the employer incentive. This information can be audited by us at anytime.

Assurance

You will be asked to complete an Annex G in accordance with published guidance, containing income, expenditure and trainee data. This must be independently audited and countersigned by the Accounting Officer.

We will contact you with further details of the Annex G process after the academic year 2022 to 2023.

We will use Annex G to reconcile your funding with your declared expenditure.

This also takes in to account the effect of trainees who have withdrawn or deferred so we can recover any funding you did not spend.

Non-compliance

We may withdraw accreditation if you do not fully comply with funding guidance. This includes:

data collection
monitoring and assurance requirements

Early years ITT funding cycle

Key dates in the bursary funding cycle

June to July 2022

EYITT providers in their first year of delivery will be contacted in order to submit grant funding agreements (GFAs) to us. If other documents, such as letters of variation are required, we will contact individual ITT providers separately.

August 2022

A proportion of your allocation is incorporated into the funding model, based upon overall recruitment. This allows us to make interim payments to you from September to November 2022.

September to November 2022

The first 3 payments will be made if you have a GFA in place. Payment profiles are available in register trainee teachers during this period.

November 2022

Your register trainee teachers data is incorporated into the funding model to confirm payments from December 2022.

This is based on your trainee registration returns, submitted through the register trainee teachers service, along the graduate entry and graduate employment based routes on or before the census closure date.

December 2022 to January 2023

These payments will be made if you have a GFA in place, based on your register trainee teachers data.

The register trainee teachers service is available for you to see funding summaries and payment profiles.

February to April 2023

Your register trainee teachers data will be updated in the funding model in February 2023 to include any changes that you have submitted through the register trainee teachers service since the census was published.

These payments will be made (if you have a GFA in place) based on your register trainee teachers data. Any subsequent changes to your register trainee teachers data will be considered on a case-by-case basis.

The register trainee teachers service is available for you to see your funding summaries and payment profiles.

May to July 2023

Your register trainee teachers data will be updated in the funding model in May 2023 to include any changes that you have submitted through register trainee teachers in April 2023.

These payments will be made (if you have a GFA in place) based on your register trainee teachers data. Any subsequent changes to your register trainee teachers data will be considered on a case-by-case basis.

The register trainee teachers service is available for you to see your funding summaries and payment profiles.

Assurance and audit cycle

Key events in the bursary funding cycle

June to July 2023

We will send indicative Annex G documents to you in July 2023.

These should be returned by 31 July 2023.

September to December 2023

We will send final Annex G documents to you at the end of the academic year. We will pre-populate this with the amount of funding you have received, and the trainees that funding relates to.

The completed document, and Auditor’s report, will help you to provide us with the necessary assurance for both the amount received and the purpose for which it was used. Further guidance on this process will be sent to you at the same time.

These should be returned by 31 December 2023.

January to March 2024

In addition to the audited document and Auditor report, we also apply a risk-based sampling strategy to gain assurance of the early years ITT funding expenditure. This involves assurance checks through the collection of evidence on sampled trainees, including withdrawals, course information, degree class and payment information.

Recoveries and reimbursements will be completed through the payment profile, invoice or credit memo.