ESFA: Inform September 2018
Monthly e-news for MI managers, software writers and suppliers about FE data systems and reports, the ILR, open data and other data news.
1. Information: financial assurance – funding rules monitoring reports
The funding rules monitoring dashboard reports on Birst (My BI) will be decommissioned on Monday 1 October.
We have published the R12 funding monitoring reports in the new location and format on the Hub and will publish the R13 reports at the end of this week.
We have also published the updated funding rules monitoring report user guide for the funding year 2017 to 2018 to explain how to use these new reports.
For further information, please contact the funding rules monitoring team through the service desk.
2. Qualification achievement rates (QAR): dashboard decommissioning and new reports
From Monday 1 October 2018, ESFA is decommissioning Birst (My BI) and the dashboards currently accessed through the BI Tools tab on the Hub will no longer be available. If you want to keep any of the QAR reports that are currently stored on Birst, please export and save these before Monday 1 October.
Whilst we upgrade our reporting technology, we are providing interim QAR reports in Excel format. Your final 2016 to 2017 QAR reports and in-year 2017 to 2018 QAR reports will be available this week in the ‘QAR Reports’ section of the data returns page on the Hub alongside the existing QAR data extracts. We will also make the final 2016 to 2017 QAR reports available to Ofsted.
The interim reports contain the same data as the Birst dashboards. We have published new guidance for these reports on the QAR webpage.
We will use this interim report format to publish the provisional and final 2017 to 2018 QAR data, in line with the usual publication schedule.
To access these reports you will need to ensure that your user role allows you to access the data returns page on the Hub. These user roles are different from those used to access Birst. Please see the hub guide to user roles and the in-year guidance.
The Department for Education is committed to providing value for money and making use of the latest technology to offer the most effective reporting tools and enhance user experience. We will introduce upgraded reporting technology to key partners in quarter one of 2019.
3. Hub corner
3.1 R13 for 2017 to 2018
In R13 we processed 5,585 files from 1,553 providers. Over 550 providers submitted their first R13 file within the final 4 days of the R13 collection window, 150 of these submitted their first R13 file on the final day.
867 ILR files were submitted on the last day of the collection window, which is over 15% of the total files submitted during the entire collection window.
3.2 R01 for 2018 to 2019
In R01 we processed 4,809 files from 1,273 providers. Over 810 providers submitted their first R01 file within the final 4 days of the R01 collection window, 233 of these submitted their first R01 file on the final day.
1,327 ILR files were submitted on the last day of the collection window, which is over 27% of the total files submitted during the entire collection window.
3.3 Individualised Learner Record (ILR): R14 for 2017 to 2018
The ILR R14 data collection for the 2017 to 2018 funding year is now open and will close at 6pm on Thursday 18 October. As always, we recommend that you submit your data as early as possible and that you review your validation and funding reports that are made available to you on the hub.
If you need to submit an Earnings Adjustment Statement (EAS) and you do not have access to this on the data returns tab in the Hub, please email our service desk or call us on 0370 267 0001 to request this.
3.4 Individualised Learner Record (ILR): R02 for 2018 to 2019
The ILR R02 data collection for the 2018 to 2019 funding year is now open and will close at 6pm on Thursday 4 October. As always, we recommend that you submit your data as early as possible and that you review your validation and funding reports that are made available to you on the hub.
Please be aware that the Earnings Adjustment Statement (EAS) for the 2018 to 2019 funding year will not be available until at least R03.
4. Reminder: Individualised Learner Record (ILR) for apprenticeships – R14 hard close
It is critical that you make any amendments to your 2017 to 2018 apprenticeship ILR data before the hard close at 6pm on Thursday 18 October. After this date you will not be able to fix any data match issues from your 2017 to 2018 ILR return and will not receive payment for activity relating to August 2017 to July 2018.
5. 2017 to 2018 Year-end Reconciliation Statements
Following the 2017 to 2018 year-end funding claims process relevant to the funding streams below your year-end reconciliation statements will now be available via the Skills Funding Service (SFS).
- grant funded adult education budget (non-procured)
- learner support
- advanced learning loans bursary
- community learning
The year-end reconciliation statements are provisional following the R13 data return, the final reconciliation statements will be published on SFS in November following the final funding claim process.
If you have any queries please contact the //www.gov.uk/government/publications/sfa-inform/[email protected]“>service desk.
6. Final funding claims for 2017 to 2018
You must submit a final funding claim by 5pm on Wednesday 24 October 2018 on the Hub.
For the first time, this year’s claim will include 16 to 19 funding.
You will need to submit a claim if you receive funds through:
- a grant for your adult education budget (AEB)
- a grant for your 16 to 19 funding
- a grant with an advanced learner loans bursary contract
- a learner support contract
- a community learning contract
The form will be available following the R14 data collection from Friday 19 October 2018. The form will not be submitted unless you click on the submit button. Once you have submitted your claim in the Hub, you will also be able to view it on the Skills Funding Service (SFS) within 15 minutes.
You have 3 additional days to sign your claim. The claim must be signed digitally on SFS by 5pm on Monday 29 October by your principal or a delegated authority.
You will not be able to complete the form after the deadline on Wednesday 24 October 2018.
You can find the adult funding claims guidance and the 16 to 19 education funding guidance for the 2017 to 2018 academic year on GOV.UK. The user guide to help you complete the form is available on GOV.UK.
We will process the final reconciliation transactions for 2017 to 2018 in December 2018.
If you have any queries about this please contact your Provider Manager or Intervention Manager.
7. Information: employers invited to feedback
We are introducing a new feature on the apprenticeship service – “what employers are saying”. We will be inviting employers who have registered apprentices on the apprenticeship service to feedback on specific aspects of their apprenticeship programmes.
The first beta version of the feature will ask for feedback on their training providers. We will publish the feedback on find apprenticeship training to help employers choose their training provider.
Documents
Inform September 2018
HTML
Inform August 2018
HTML
Inform July 2018
HTML
Inform June 2018
HTML
Inform May 2018
HTML
Inform April 2018
HTML
Inform March 2018
HTML
Inform February 2018
HTML
Inform January 2018
HTML
Inform December 2017
HTML
Inform November 2017
HTML
Inform October 2017
HTML
Inform September 2017
HTML
Inform August 2017
HTML
Inform July 2017
HTML
Inform June 2017
HTML
Inform May 2017
HTML
Inform April 2017
HTML
Inform March 2017
HTML
Inform February 2017
HTML
Inform January 2017
HTML
Details
Sign up for Inform
Inform is published online at the end of each month. If you would like to be added to the mailing list and receive an alert when a new edition is issued please email us.
Published 28 February 2014
Last updated 26 October 2018 + show all updates
- We have published the latest issue of ESFA Inform.
- We have published the latest issue of ESFA Inform.
- We have published Inform August 2018.
- We have published the July issue of Inform.
- We have published June’s version of Inform.
- Published inform May 2018.
- We have published the April 2018 issue of Inform.
- We’ve published the March issue of Inform.
- Latest version of inform published.
- Inform January 2018 uploaded on 26 January 2018
- Inform December 2017 uploaded on 15 December 2017.
- Inform November 2017 uploaded on 27 November 2017.
- Inform October 2017 uploaded on 27 October 2017.
- Inform September 2017 uploaded on 29 September 2017.
- Inform August 2017 uploaded on 25 August 2017.
- Inform July 2017 uploaded on 28 July 2017.
- June 2017 Inform uploaded on Friday 30 June.
- Inform May 2017 uploaded on 2 June 2017.
- Inform March 2017 published.
- SFA Inform issue uploaded on 27 January 2017.
- Inform issue 114 uploaded on 16 December 2016.
- Inform issue 113 November 2016 uploaded on 24 November 2016.
- Inform issue 112: October 2016 uploaded on 28 October 2016
- SFA Inform issue 111 published 30 September 2016.
- Inform issue 110 uploaded on 26 August 2016
- SFA Inform July issue 109 uploaded on 29 July 2016
- SFA Inform June issue 108 uploaded on 24 June 2016
- SFA Inform May issue 107 uploaded on 27 May 2016
- SFA Inform April issue 106 uploaded on 29 April 2016
- SFA Inform March issue 105 uploaded on 23 March 2016
- SFA Inform February issue 104 uploaded on 26 February 2016
- SFA Inform January issue 103 uploaded on 29 January 2016.
- SFA Inform December issue 102 uploaded on 18 December 2015
- SFA Inform November issue 101 uploaded on 27 November 2015
- SFA Inform October issue 100 uploaded on 30 October 2015.
- SFA Inform September issue 99 uploaded on 25 September 2015.
- Inform 98 August 2015 uploaded on 28 August 2015.
- Inform 97 July 2015 uploaded on 31 July 2015.
- SFA: Inform June 2015 published on 26 June 2015.
- Inform issue 95: May 2015 uploaded on 29 May 2015.
- Inform issue 94: March 2015 uploaded on 27 March 2015.
- Inform issue 93: February 2015 published.
- Inform issue 92: January 2015 uploaded on 30 January 2015.
- Inform issue 91: December 2014 uploaded 19 December 2014.
- Inform issue 90: November 2014 uploaded on 28 November 2014
- Inform October 2014 issue published 31 October 2014.
- Inform 87: August 2014 published 29 August 2014.
- Just published: Inform, July issue
- New document added – Inform issue 85: June 2014
- Document added – Inform issue 83: April 2014
- Inform 82: March 2014 issue added
- First published.
Responses