Action notes to inform European Social Fund (ESF) grant recipients of an action they must complete.

Documents

055/20 Updated ESF National Eligibility Rules and Programme Guidance. New Simplified Cost Options Guidance

HTML

054/20 Clarification on the requirement that only participants achieving RQF-accredited qualifications be counted when reporting on the qualification-related ESF result indicators.

HTML

053-20 Participant Data Schema update

Ref: 053-20HTML

052/2020 Hourly rate salary costs for project staff who are self-isolating/ill due to COVID-19 and unable to work

HTML

051/20 Temporary Framework for State Aid for COVID-19 responses

HTML

050/20 Changes to ECLAIMS process to enhance compliance with GDPR regulations

HTML

049/20 COVID-19 – Managing Authority response to support Grant Recipients

HTML

048/20 New ESF Flat Rate Simplified Cost Option methodology and associated claims process for ESF Technical Assistance projects.

HTML

047/20 Launch of GOV.UK ‘European Structural and Investment Funds Coronavirus (COVID-19) Response’ website page

HTML

046/20 COVID-19: Impact on ESF Programme: Managing Authority update

HTML

045/20 Changes to ECLAIMS process for submission of an Incident Report.

HTML

044/20 Self Declared Adjustment Applicant Guidance

HTML

043/20 ESF Dual Forecast and Submission Form – Claims 2020

HTML

042/19 Eligibility and use of internal cost transfers for ESF Project Costs

HTML

041/19 ESF Direct Staff Costs – Clarifications on the correct use and updating of 1720

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041/19 ESF Direct Staff Costs – Clarifications on the correct use and updating of 1720

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040/19 Pension Contributions and Direct Staff Costs

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040/19 Pension Contributions and Direct Staff Costs

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039/20 Revised Commission Decision on financial corrections for Procurement Breaches

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039/19 Revised Commission Decision on financial corrections for Procurement Breaches

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038/19 Simplified Cost Options Staff Costs

PDF, 455KB, 11 pages

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037-19 New CFO online full application guidance

PDF, 372KB, 2 pages

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036/19 Clarification on attributing qualification/ qualification credit results to ESF and match funded activity

PDF, 388KB, 2 pages

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035/19 New ECLAIMS Online Digital Service for ESF

PDF, 425KB, 9 pages

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034/19 Update – New Online Digital Service for ESF Applications and Appraisals.

PDF, 380KB, 3 pages

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033/19 New ECLAIMS Online Digital Service for ESF Applications and Appraisals

PDF, 391KB, 2 pages

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032/19 ESF Scoring Framework

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031/19 Apprenticeship Levy Match Evidence

PDF, 305KB, 3 pages

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030/19 ESF Dual Forecast and Submission form – 2019

PDF, 374KB, 2 pages

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029/18 New Single-Stage Application Process

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028/18 Launch of the revised ESF Operational Programme

PDF, 454KB, 3 pages

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027/18 ESF Output and Result Indicator Definitions and ESF Data Evidence Requirements guidance

PDF, 524KB, 4 pages

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026-18 Delegated Grant Schemes – Defrayal Clarification Note

PDF, 495KB, 9 pages

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025-18 Clarification of Public and Private Match-Funding Categories

PDF, 432KB, 3 pages

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024/18 HMG Guarantee extension

PDF, 396KB, 2 pages

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023/18 New and revised Claims guidance for Grant Recipients and Co-financing Organisations

PDF, 303KB, 3 pages

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022/18 The General Data Protection Regulation (GDPR) and ESF – Additional guidance on collecting and processing participant data for monitoring and evaluation

PDF, 533KB, 25 pages

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021/18 Youth Employment Initiative (YEI) funding

PDF, 215KB, 2 pages

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020/18 The General Data Protection Regulation (GDPR) and ESF – additional advice

PDF, 608KB, 12 pages

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019/18 – New Assessment Scoring Procedures for Equality and Sustainable Development in ESF

PDF, 755KB, 16 pages

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018/18 The General Data Protection Regulation (GDPR) and ESF.

PDF, 808KB, 11 pages

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017/18 Dual Forecast and Submission Form – Claims 2018

PDF, 403KB, 2 pages

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016/18 E-claims process for Self-Declared Adjustments: applicant guidance

PDF, 394KB, 2 pages

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015/18 YEI update

PDF, 397KB, 2 pages

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014/18 YEI holding Action Note

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013/18 National Technical Assistance Call – Existing ESF Technical Asistance Projects

PDF, 416KB, 3 pages

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012/18 Stipends and Bursaries in the ESF 2014-2020 Programme

PDF, 426KB, 5 pages

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011/18 Youth Employment Initiative (YEI) Funding

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010/18 Participant Data Schema update

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009/17 ESF and housing costs

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008/17 ESF and Youth Employment Initiative (YEI) funding

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007/17 working in ESF projects with participants who are offenders or ex-offenders.

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006/17 ESF and the Apprenticeship Levy

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005/17 contact details guidance updated

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004/17 changes to branding and publicity requirements

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003/17 claims guidance for Grant Recipients and CFOs

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002/17 change to IP2.2 reporting process

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001/17 participant data schema guidance and update

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Details

ESF action notes are formal communications issued to inform all Grant Recipients (GR) about specific issues they need to act on.

Action Notes may support updates of eligibility rules and programme guidance documents drawing attention to specific rules or requirements that are either new or have been modified. Others may focus on more technical information or one off requests and opportunities the managing authority needs to make a GR aware of or potentially act on.

Action notes are separate from and do not replace:

  • funding agreement terms
  • published ESF (or European Structural Investment Fund) eligibility rules
  • programme guidance
  • other requirements in documents published on GOV.UK.

How to receive Action Notes

If you would like to receive the Action Notes, please email your details to ESF[email protected] and include ‘Action Notes’ in the subject heading.

Queries about ESF Action Notes

If you have queries about ESF Action Notes please email
[email protected] or if you are an ESFGR contact your contract manager.

ESF programme will continue to invest in projects after 31 December 2020. All funding must finish by the end of 2023.

Read more on the European Structural and Investment Funds.

Published 26 June 2017
Last updated 17 November 2020 + show all updates

  1. Action Note 055/20 Updated ESF National Eligibility Rules an Programme Guidance. New Simplified Cost Options Guidance has been added.

  2. ESF Action Note 054/20 – Clarification on the requirement that only participants achieving RQF-accredited qualifications be counted when reporting on the qualification-related ESF result indicators has been added.

  3. Added ESF Action Note 053-20 Participant Data Schema and Participant Data Schema guidance.

  4. Action Note 052/20 Hourly rate salary costs for project staff who are self-isolating/ill due to COVID-19 and unable to work, has been updated and republished.

  5. The Action Note 051/20 Temporary Framework for State Aid for COVID-19 responses has been updated.

  6. Added Action Note 052/20, 1720 hourly rate salary costs for project staff who are self-isolating/ill due to COVID-19 and unable to work has been added.

  7. Updated ESF Action Note 051/20 published on 26 May 2020 to reflect that it is currently being reviewed.

  8. ESF Action Note 051/20 Temporary easement to State Aid De Minimis level has been added

  9. ESF Action Note 050/20 Changes to ECLAIMS process for user permission at project level has been added.

  10. ESF Action Note 049/20 COVID-19 – Managing Authority response to support Grant Recipients has been added.

  11. ESF Action Note 048/20 New ESF Flat Rate Simplified Cost Option methodology and associated claims process for ESF Technical Assistance projects has been added.

  12. Added ‘ESF Action Note 047/20 launch of GOV.UK ‘European Structural and Investment Funds Coronavirus (COVID-19) Response’ website page’.

  13. Added ESF Action Note 46/20 COVID-19: Impact on ESF Programme – Managing Authority update.

  14. Action Note 045/20 Changes to ECLAIMS process for submission of an Incident Report has been added.

  15. ESF Action Note 044/20 Self Declared Adjustment Applicant Guidance has been added.

  16. ESF Action Note 043/20 Dual Forecast and Submission Form – Claims 2020 has been added.

  17. Action Note 042/19 Eligibility and use of internal cost transfers for ESF Project Costs has been published.

  18. Action Note 041/19 Simplified Cost Options has been added,

  19. ESF Action Note 040/19 Pension Deficit has been added.

  20. Published new Action Note 039-17.

  21. Action note added: 038/19 SCO Staff Costs

  22. Added Action Note 036/19 Clarification on attributing qualification/qualification credit results to ESF and match funded activity, and Action Note 037/19 New CFO online full application guidance.

  23. Action Note 035/19 New ECLAIMS Online Digital Service for ESF has been published.

  24. Added Action Note 034/19: Update: New ECLAIMS Online Digital Service for ESF Applications and Appraisals.

  25. Action Note 033/19 New ECLAIMS Online Digital Service for ESF Applications and Appraisals has been added.

  26. Action Note 032/19 ESF Scoring Framework has been added. The ESF Scoring Framework has been amend to explain how it applies to the Single-Stage Full Application process.

  27. Action Note 031/19 ESF and the Apprenticeship Levy: Match Evidence Requirements has been added. This action note details the necessary evidence requirements when the Apprenticeship Levy is used as Match funding within the ESF 2014 to 2020 programme.

  28. 030/19 Action Note – ESF Dual Forecast and Submission Form 2019 has been added.

  29. Added Action Note 029/18 New Single-Stage Application Process.

  30. Added Action Note 028/18 launch of the revised ESF Operational Programme.

  31. Added ‘Action Note 027/18 Revised ESF Output and Result Indicator Definitions and ESF Data Evidence Requirements Guidance’.

  32. Action Note 025-18 Clarification of Public and Private Match Funding and Action Note 026-18 Delegated Grant Schemes – Defrayal Clarification Note has been added.

  33. ESF Action Note 024/18 HMG Guarantee extension has been added.

  34. Action Note 023/18 – New and revised Claims Guidance for Grant Recipients and Co-financing Organisations has been added.

  35. Action Note 022/18 The General Data Protection Regulation (GDPR) and ESF – Additional guidance on collecting and processing participant data for monitoring and evaluation

  36. Action Note 021/18 Youth Employment Initiative (YEI) funding has been added.

  37. Added Action Note 020/18 The General Data Protection Regulation (GDPR) and ESF – additional advice.

  38. Action Note 019-18 – New Assessment Scoring Procedures for Equality and Sustainable Development in ESF has been added.

  39. Added information about how to receive ESF Action Notes. You can do this by emailing your details to [email protected] – include ‘Action Notes’ in the email subject heading.

  40. ESF Action Note 018/18 – The General Data Protection Regulation (GDPR) and ESF has been added.

  41. Action Note 017-18 Dual Forecast and Submission Form – Claims 2018 has been added.

  42. Added Action Note 016-18, E-claims process for Self-Declared Adjustment: applicant guidance.

  43. Added Action Note 015/18 Youth Employment Initiative (YEI) update. This provides an update to the Action Note 014/18 (issued 21 March 2018) regarding scope to extend YEI in the 2014 to 2020 ESF Programme.

  44. Added action note 014-18, Youth Employment Initiative (YEI) holding.

  45. Action Note 013/18 has been published. This Action Note is about the scope to extend ESF Technical Assistance projects in the 2014-2020 ESF programme.

  46. Action Note 012-18 added to clarify the ESF 2014-2020 Programme position on the funding of Stipends and Bursaries by ESF Projects.

  47. Added action note 011/18 YEI Funding, this provides information for existing YEI projects about extending their current contract and new calls.

  48. Added action note 010/18 Participant Data Schema (PDS), this provides an update on changes to the PDS and guidance.

  49. Added action notes 008/17 ESF and YEI Funding and 009/17 ESF and Housing Costs.

  50. Action Note 007/17 Working in ESF projects with participants who are offenders or ex-offenders has been added.

  51. Added action note: 006/17 ESF and the Apprenticeship Levy.

  52. Action Note added – 005/17 Participant contact details guidance has been updated.

  53. Published action note 004/17 changes to the branding and publicity requirements

  54. Added action note 003/17 – claims guidance for Grant Recipients and Co-Financing Organisations.

  55. Added action note 002/17 (change to IP2.2 reporting process).

  56. First published.