Guidance: Individualised Learner Record (ILR): sources of data
Information about data sources for the individualised learner record (ILR) including the learning aim reference service (LARS) database.
Documents
LARS table and field definitions: version 007 (applicable from August 2019)
PDF, 1.02MB, 27 pages
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LARS table and field definitions: version 006 (applicable from August 2018)
PDF, 574KB, 28 pages
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LARS table and field definitions: version 005 (applicable from August 2017)
PDF, 608KB, 28 pages
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Learning Aims Reference Service Categories: March 2019
PDF, 731KB, 13 pages
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Learning aims search user guide (October 2017)
PDF, 1.34MB, 25 pages
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Learning aims known issues 2017 to 2018
HTML
Learning aims known issues 2015 to 2016
PDF, 144KB, 5 pages
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Learning Aim known issues 2014 to 2015
PDF, 185KB, 7 pages
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LARS table and field definitions 2016 to 2017
PDF, 624KB, 30 pages
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LARS table and field definitions 2015 to 2016
PDF, 585KB, 30 pages
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LARS table and field definitions 2014 to 2015
PDF, 203KB, 20 pages
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Prescribed higher education provision 2018 to 2019
PDF, 576KB, 13 pages
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Details
We use the individualised learner record (ILR) data to calculate funding earned by publicly funded colleges, training organisations, local authorities and employers (FE providers). The data gathered provides information on the effectiveness of the learning programmes in terms of who they reach, what learning they receive, and what outcomes are achieved.
To help FE providers in collecting the correct data for different types of learners, a list of the fields required for each funding model is given in section 17 of the provider support manual.
Learning aim codes
Learning aim codes are available from the following sources:
Learning aims search
An online learning aims search facility is available on the Hub, where you can access and search the Learning Aim Reference Service (LARS) for aims, standards and frameworks.
LARS table and field definitions 2016 to 2017
This section details previous table and field definition documents that have been published covering previous academic years.
Historical learning aim information
The LARS website provides the facility to download the database for current collection years.
Downloads for previous years have been made available if you wish to interrogate prior academic years.
LARS for 2016 to 2017
The final datasets produced on 3 October 2017 for the LARS can be downloaded here and are available in mdb, csv, and psv formats.
Click on the links below to download files to your desktop to access data.
Learning delivery 2016 to 2017: mdb
Learning delivery 2016 to 2017: csv
Learning delivery 2016 to 2017: psv
Simplified funding rates catalogue
The catalogue lists all provision which we have approved for public funding in a given collection year and can be found at the GOV.UK page qualifications approved for public funding and then select the appropriate period.
HE learning aim request due date
Providers requesting new learning aims for prescribed Higher Education provision for the 2017 to 2018 funding year must submit completed forms together with all relevant approval information to us by Friday 28 September 2018.
This will allow them to be created and uploaded to the Learning Aim Reference Service (LARS) database for the R14 ILR submission that opens on 8 October 2018 and closes on 18 October 2018.
We recommend that providers request learning aims throughout the funding year to ensure that their ILR submissions are up to date.
The form and the guidance are available to download from this page. The completed form and an approval letter should be emailed to [email protected].
LearnDirect Classification System (LDCS) codes
ILR specification Appendix H
A technical specification of the classification and coding system to be used to record non-regulated provision in the ILR for the relevant collection year can be found at the GOV.UK collection Individualised Learner Record (ILR) and then select the appropriate period.
Unique learner numbers (ULNs)
A ULN is a 10-digit reference number, used as a single common identifier for UK learners aged 14 and over. Each ULN is issued and held by the Learning Record Service (LRS).
Employer reference numbers (ERNs)
ERNs are entered in the employer identifier field in an ILR data collection. They can be obtained from and validated by the Employer Data Service (EDS).
The Employer Data Service (EDS) user guide provides information about the employer reference number with the individualised learner record.
Published 25 February 2014
Last updated 15 July 2019 + show all updates
- We have published LARS table and field definitions: version 007 (applicable from August 2019).
- We have updated the Learning Aims Reference Service Categories (March 2019).
- Added new guidance on adding prescribed higher education qualifications to the Learning Aims Reference Service (LARS).
- New version of LARS table and field definitions and the Learning Aim known issues 2017 to 2018 (April 2018) added.
- LARS files for 2016 to 2017 uploaded on 6 November 2017. Also editorial changes made to page.
- New version of LARS table and field definitions (applicable from August 2017) uploaded on 7 August 2017.
- New version of Learning Aims Request Form HE aims uploaded on 3 August 2017.
- New version of Learning aims search user guide uploaded on 18 July 2017.
- New file titled LARS table and field definitions: version 005 (applicable from August 2017) uploaded on 28 April 2017.
- Editorial change to HE learning aim request due date 2017 section of detail.
- Learning Aim known Issues 2015 to 2016: version 5 uploaded on 9 December 2016.
- New version of Learning aim search user guide uploaded on 2 December 2016.
- Two revised files uploaded on 23 November 2016: * LARS table and field definitions 2016 to 2017 * Learning aim search guidance: November 2016
- Learning delivery 2015 to 2016 files in mdb, csv and psv formats uploaded in section headed LARS for 2015 to 2016 on 23 November 2016.
- Editorial change made to the page under the heading HE learning aim request due date 2016 on 21 July 2016.
- New file titled LARS table and field definitions 2016 to 2017 uploaded on 2 June 2016.
- Learning Aims Reference Service Categories May 2016 published on 9 May 2016
- Learning Aims Reference Service Categories: March 2016 uploaded on 17 March 2016.
- New version of Learning aims search user guidance uploaded on 8 December 2015.
- Learning Aims Reference Service Categories: December 2015 uploaded on 8 December 2015.
- Learning Aims known issues version 4 uploaded on 20 November 2015.
- New version of Learning Aims known issues uploaded on 14 October 2015.
- Editorial change to page to provide new detail about HE learning aim request due date 2016.
- Introductory video shows you how to find the learning aim search facility on the Hub, explains the links on the landing page and key documentation.
- LARS known issues version 2 uploaded on 05 October 2015.
- New versions of: * Learning Aim known issues 2014 to 2015 * Learning Aim known issues 2015 to 2016 uploaded on 26 August 2015.
- Updated Learning Aim known issues document.
- Amended HE learning aim request due date 2015.
- Updated LARS table and field definitions 2015 to 2016 document.
- Updated Learning Aim known issues document.
- LARS known issues version 8 uploaded on 22 July 2015.
- New version of Learning Aim Search Guidance uploaded on 21 July 2015.
- New Learning Aim Search Guide and Learning Aim known issues uploaded on 06 July 2015.
- LARS table and field definitions uploaded on 22 May 2015.
- Revised Individualised Learner Record (ILR): sources of data page published 10 December 2014.
- Lars Lite R14 MDB and PSV files uploaded 07 October 2014.
- LARS lite R10 uploaded.
- LARS lite R09 new files uploaded plus known issues document.
- Two new documents uploaded
- New document LARS lite known issues v10.0 uploaded
- Amendment of attachment order
- Minor editorial change. Amendment to attachment order
- New LARS lite known issues v9.1 and LARS lite RO7 (csv, psv and mdb) uploaded
- First published.
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